SUBCHAPTER 3. ADMINISTRATIVE OPERATIONS
Section
55:10-3-1. Conduct of Board meetings
55:10-3-2. Duties of Board Officers
55:10-3-3. Duties of the Executive Director
55:10-3-4. Reimbursement for travel
55:10-3-5. Official seal
55:10-3-6. Official records
55:10-3-7. Inactive records
55:10-3-8. Public records
55:10-3-9. Confidential records
55:10-3-10. Filing and disposition of petitions for declaratory rulings
55:10-3-11. NCARB and CLARB memberships and programs
55:10-3-12. Method of payments to Board
55:10-3-13. Fees and penalties

........Return to

.....Rules Index

55:10-3-1. Conduct of Board meetings
(a) The Board may meet at such place within the State of Oklahoma as may be directed by the Chairman or provided in the notice of call of any regular or special meeting and subject to the requirements of the Oklahoma Open Meeting Act, 25 O.S., Sections 301, et seq.

(b) All meetings shall be conducted in accordance with the current edition of "Robert's Rules of Order".

(c) Members of the Board may waive formal or written call or notice of meeting, and by the attendance at any meeting such members so attending shall be deemed to have waived all notice thereof.

(d) A quorum shall consist of five (5) members but official action may not be taken upon any question unless four (4) members vote in accord.

(e) In the absence of a quorum at any regular or special meeting those members of the Board in attendance shall recess such meeting to any later date.

back to top

55:10-3-2. Duties of Board Officers
(a) The duties of the Chairman and the Secretary-Treasurer are as defined in the Act.

(b) The Vice-Chairman shall, in the absence of the Chairman, fulfill all responsibilities of the chairman and, if necessary, succeed the Chairman without election during the then current year, and shall perform such other duties as the Board may prescribe.

back to top

55:10-3-3. Duties of the Executive Director
The Board shall designate an Executive Director who shall have possession, on behalf of the Board, all the official records of the Board and who shall, under the supervision of the Board, perform such duties as the Board authorizes. The Executive Director shall keep updated information on the examinations and policies of NCARB and CLARB and report any and all other important information to the Board for consideration, review and action.

back to top

55:10-3-4. Reimbursement for travel
Members of the Board and staff shall be reimbursed for travel expenses incurred during Board business, as allowed by the State Travel Act and approved by the Board.

back to top

55:10-3-5. Official seal
The Board has adopted its official seal which is on file at the offices of the Board.

back to top

55:10-3-6. Official records
Among other official records required by law, or by rules of other agencies in support of law, there shall be maintained by the Board accurate and current records including, but not limited to:

(1) Minutes of all meetings of the Board.

(2) Records of Registrants containing the name and registration number of all persons to whom certificates of registration are issued, date of original registration, the last known address of all current Registrants and renewals effected through biennial registration.

(3) Registrant files for each current Registrant containing the original application, relevant verification and evaluation data, record of examination grades, and when applicable, records of alleged violations, suspensions, revocations, refusal to renew, orders issued, hearing transcriptions and penalties levied.

(4) Certificate of Authority file containing the name of each current Entity holding a current certificate, the Architect(s) or Landscape Architect(s) of record, a record of all partners, directors, and/or members of the Entity, their registration number and state, if applicable, and the last known address.

(5) Financial records of funds budgeted, committed, spent, remaining and projections of appropriate request for consideration in budget development.

back to top

55:10-3-7. Inactive records
All inactive records of the Board over three (3) years old, except those files containing violations and penalties, shall be transferred to the Archives and Records Commission and disposed of according to that agency's current statutes and rules.

back to top

55:10-3-8. Public records
Except confidential records, records of the Board are open to public inspection and copying at any time during normal business hours. A nominal fee may be charged for copying. If extensive time consuming copying or records searches are required, the person requiring such information or copying must supply personnel to do the tasks required. All records copied or searched shall be kept in the order found and shall be put back in the files as such.

back to top

55:10-3-9. Confidential records
(a) The Act, at Section 46.24E, provides for certain records of the Board to be confidential and not open to the public for copying or viewing. They are:

(1) Examination materials, before and after the examination is given;

(2) File records of examination problem solutions;

(3) Letters of inquiry and reference concerning Applicants;

(4) Board inquiry forms concerning Applicants; and

(5) Investigation files where any investigation is still pending.

(b) Prior to presentment to the Board for formal or informal adjudication, any record, as defined in the Act at Section 24A.3, pertaining to any alleged violation(s) of the Act or these Chapter 10 Rules shall be deemed part of the file of a pending investigation and confidential and not subject to disclosure.

(c) Upon request, the Board will examine its pending investigation files to determine the extent to which material contained in the said pending investigation file should be deemed not confidential and, therefore, may be disclosed. In all cases, the Board, upon inquiry, will confirm a complaint has or has not been received and that an investigation is pending.

back to top

55:10-3-10. Filing and disposition of petitions for declaratory rulings
(a) Any person may file a request for a declaratory ruling by the Board as to the application or enforcement of any rule or statute to a given set of circumstances. Such requests shall be in writing, signed by the person seeking the ruling, state the rule or statute involved and contain a brief and concise statement of facts to which the ruling shall apply. Requests shall be submitted to the Board at its office, either in person or by mail and may be in any form which meets the requirements stated. The Board will consider the request at its next regular or special meeting unless the question has been resolved by prior ruling of the Board, in which event the petitioner shall be promptly notified of the prior ruling.

(b) The Board may defer action or hold such requests on its agenda pending any investigation or hearing which the Board might conduct. The Board shall issue the requested rulings promptly upon the determination thereof or send an explanation to the petitioner stating why a ruling will not be issued. Unless a ruling states otherwise, rulings contemplated herein shall constitute precedent for the purpose of the Board's application and enforcement of the rules in this Chapter and statutes until revoked or overruled by the Board or the Courts. Such rulings shall be indexed by statute section or rule and shall be available for inspection by members of the public at the Board office. With respect to indexed rulings, the Board may delete nonessential or repetitive information and may edit any ruling to protect proprietary or confidential information.

back to top

55:10-3-11. NCARB and CLARB memberships and programs
The Board shall maintain membership in NCARB and CLARB and their regional conferences. It is the intention of the Board, to the extent permitted under Oklahoma law, to support all NCARB and CLARB programs. This Board will cooperate with NCARB and CLARB in furnishing transcripts of records, administering examinations and rendering assistance in establishing uniform standards of professional qualification.

back to top

55:10-3-12. Method of payments to Board
Payment of monies shall be made by personal check, money order or cashiers check made payable to "The Oklahoma Board of Architects". Notations, explaining the payment remitted, should be on the face of the check or within cover letters of submittal. A fee shall be charged for any check returned for insufficient funds.

back to top

55:10-3-13. Fees and penalties
(a) Schedule of fees and penalties are as follows:

(1)	Biennial registration fee	$ 200.00
(2)	Reciprocal license application fee	$ 100.00
(3)	Examination & Retake application fee	$ 75.00
(4)	Examination	Actual Cost
(5)	Late payment penalty	$ 25.00
(6)	Returned (insufficient funds) check fee	$ 25.00
(7)	Reinstatement penalty	$ 100.00
(8)	Certificate of Authority application/revision	$ 75.00
(9)	Duplicate certificate	$ 20.00
(10)	Roster	$ 00.25 per page
(11)	Transcript of hearing	Actual Cost
(12)	Copy of public records	$ 00.25 per page
(13)	Emeritus license	All fees waived
(14)	CE reinstatement penalty	$500.00 (per year of noncompliance)
(15)	Civil penalties	Set by the Act

(b) The biennial registration fee and the Certificate of Authority application/revision fee will be prorated to $100.00 and $37.50 respectively for the licensing period occurring from July 1 through June 30 for the second year of the biennial licensing period.

(c) CE reinstatement penalties are in addition to any other reinstatement penalties under these Chapter 10 Rules.